Dashboard

 
  1. Add new report

    Click on the "Add new.." button and then scroll the pop-up to select the new widget from the list. Finally click "Add widget" to save the new report.

  2. Customizing the layout

     You can change the default layout of the widgets by clicking on the top right settings icon. () Here you can adjust its width and also refresh the displayed data. Also from here you can delete the widget.

     Click on the filter icon () to change the users or the user groups whose data you would like to be shown. By default the reports shows the data of the last 7 days including this today. You can change the setting of this period by clicking on the filter icon. You can also define the data refreshing interval (hrs: mins) as well. Click "Apply" if you would like to see data with the new settings only for this session. If you want to make the settings permanent and see the data according to this settings in the future then click the "save" button.

    You can rearrange the widgets on the page by dragging them to the desired position after clicking on their title bar.

    The charts on this page can show show the data either broken by the users or by "selecting all" the group total can be displayed as well. According to the data content further filters can be applied: desktop activity inside or outside the office, or for the different work types. If you hover over the diagrams you can see further details of the chart.

  3. Report types

    • Average daily worktime by work type

      It shows the average daily worktime for the chosen timeframe by work type. The data of the work types can be shown or hidden by clicking on them. You can see the data per person, done from or out of the office if you untick the "Aggregated" box.

    • Average start and finish

      It shows the summarized average starting and ending dates of work for the chosen timeframe. You can see the data per person, done from or out of the office if you untick the "Aggregated" box.

    • Worktime by tasks

      It shows the summarized worktime spent on each tasks for the chosen timeframe. You can see the data per person, done from or out of the office if you untick the "Aggregated" box.

    • 10 most used applications

      It shows the 10 most used applications for the chosen timeframe, summarized. You can see the data per person, done from or out of the office if you untick the "Aggregated" box.

    • 10 most visited URLs

      It shows the 10 most visited URLs for the chosen timeframe, summarized. You can see the data per person, done from or out of the office if you untick the "Aggregated" box.

    • Working time balance

      It shows the users' working time balance (green if plus, red if minus) compared to the expected worktime set within the company settings.

    • Active worktime on computer

      It shows the users' active worktimes on computers in percentage of the total worktime in the chosen timeframe.

    • Productive worktime on computer

      It shows the productive worktime of the users on computer for the chosen timeframe, summarized. You can see the data per person, done from or out of the office if you untick the "Aggregated" box. You can set what is considered productive after clickin on the "Setting productive/non-productive work" link.

 
Dashboard

How to start

  • The desktop application is an integrated part of JobCTRL® which, in active status, documents work activity and records the active times spent on tasks and projects in order to create reports and detailed analytics about individual and corporate performances.

    If you have not downloaded and installed the desktop application yet then you can do it by choosing Install JobCTRL® applications from the dropdown next to your name on the upper right corner and after selecting the application you prefer.

    You can start or stop the application with a double click (with the left mouse button) on the icon (). (The system considers the IP address at registration as office network so it will show "Working in office" status if any user is connected to the internet from that address. Connection from any other address will be marked as "Working outside the office" status. If you find an error in the statuses shown, we suggest you to doublecheck the IP address settings in the Company networks menu () and modify them if necessary.)

    For your convenience the default setup is automated task generation and automated task switching, which further reduces the manual task administration. As long as the automated task generation and task switching mode is active it overwrites the manual task selection. You can make automated task documentation even more precise with setting up personal rules.

    You can switch off automated task switching mode any time in the Default settings menu () or by CTRL + double click on the desktop application icon (). It enables manual task selection until unlocking this feature the same way.

  • In the Users and tasks () menu you can quickly add and edit users to create your organization and then easily assign the tasks to them.

    All registered work is always linked to a specific task. By default we have created 5 tasks (Administration, E-mail handling, JC360 Administration, Meeting, Break) from which you can already choose to register your work.

    On the left you can add new users or edit your user hierarchy while on the right side block you can add new tasks and customers or edit your project structure. You can easily distribute tasks with drag and drop: select either a user or a task from the structure and then pull an element on it from the other side.

    The newly allocated tasks immediately appear in the desktop task list, and the users can assign work time on them manually or by setting up personal rules to them.

  • In the Users and tasks () menu you can quickly add and edit users to create your organization and then easily assign the tasks to them.

    All registered work is always linked to a specific task. By default we have created 5 tasks (Administration, E-mail handling, JC360 Administration, Meeting, Break) from which you can already choose to register your work.

    On the left you can add new users or edit your user hierarchy while on the right side block you can add new tasks and customers or edit your project structure. You can easily distribute tasks with drag and drop: select either a user or a task from the structure and then pull an element on it from the other side.

    The newly allocated tasks immediately appear in the desktop task list, and the users can assign work time on them manually or by setting up personal rules to them.

  • You can achieve maximum accuracy in documenting work time with the automated task switch and logout features. You can easily set up automated rules with keywords in the Keyword based rules () menu.

    The system is capable to recognize keywords in the To, From or Subject line of the emails, in the title or the process name of the active applications, in the address bar (URL) of the browser or in Office document file names and file paths.

    Task switching rules apply to all users assigned to the tasks, while logout rules can be assigned to individual users, as well.

  • If you need to find out which of your coworkers are active, who are in the office or where the mobile users are then select the Real-time activity () menu. On this page you can see the continually updated statuses of users, including work locations (office, home or mobile position) and the latest daily work time statistics, the progress of their tasks, their work documented with the mobile application and the documented screenshots connected to their work on the computer.

    You can apply filters to focus only for a selected group of users or activity data.

  • In the Dashboard menu you can get a real time insight to the reports you’re the most interested in.

    You can see the following informations on the widgets: activities of the employees, their worktime of the previous days, their application usage and internet browsing. You can check their worktime balance and productive worktime on computer.

    As from the Reports menu, you can download the reports from here as well. You can add your favorite reports to your dashboard besides the default widgets.

  • On the Analyze and improve/Reports () page we have collected a variety of report templates to create your own statistics from the vast amount of work data collected by the applications. The reports are arranged into four groups according to their contents: Primary data reports, Activity reports, Aggregate business reports, Executive reports.

    You can save any of your customized report settings by adding them to your Favourite reports. You can also set up automated delivery for your favourite reports. This way you can access the latest statistics also from your mailbox in accordance with your report delivery settings.

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