Default settings Here you can define the basic working time and work documentation standards of your company. You can keep the default settings or you can can overwrite them by clicking in the entry fields. The daily working time settings apply for all the applications (web, desktop and mobile). In the simplified list you can only see the most important work time and operation settings. For more detailed customization of work documentation options click on "Switch to extended list". The most important work time and operation settings Here you can customize the working hours and the way the work activity is documented. You can apply settings for all users, selected user groups or individual users. You can use our settings or you can can overwrite them by clicking in the entry fields. The work time settings apply for all the applications (web, desktop and mobile). In the extended list you can reach every settings. In case you would only like to see the most important ones related to work time and operation, click on the "Switch to simplified list" link. Managing settings for all users, user groups and individual users Working hours settings Desktop application settings for documenting computer activity Settings for desktop work time registration without computer activity (Offline work) Mobile application settings Setting up the required fields of project and task management Other settings Setting group and user level access rights Create new user groups Add new users User and user group management Search and filter users The most important work time and operation settings The working time settings define the framework of recording and reporting work activities: work time balance and late arrivals are calculated according to these settings. When the Automatic task selection is on then the system automatically creates new tasks to the worksteps and assigns the work time to them. In this mode tasks cannot be selected manually. If you would like to select your task yourself, switch this function off. Managing settings for all users, user groups and individual users Settings made at the top level of the hierarchy apply for all the organization below it. (If you make changes then click on the SAVE at the bottom of the page.) They are the default settings for all the user groups and the users. To overwrite the default values for a select group or user then click on their name and edit the settings page on the right. The group level settings overwrite the default settings while the user level settings overwrite both the group level and the default settings. Working hours settings These settings define the framework of recording and reporting work activities: late arrival, inactive period, work time balance are all calculated according to these settings. Desktop application settings for documenting computer activity In this section you can set the quality of the recorded screenshots and define the rules of logging in from multiple devices at the same time. Multiple device login allows the users to register active time simultaneously by the desktop and one or more mobile devices, which does not mean the multiplication of the active time. When this feature is disabled then a new login will terminate any other active login with the same account. When the Automatic task creation and selection is on then the system automatically creates new tasks to the worksteps and assigns the work time to them. In this mode tasks cannot be selected manually. If you would like to select your task yourself, switch this function off. Settings for desktop work time registration without computer activity (Offline work) Offline work time in most cases come from meetings, brainstormings, trainings and other activities registered on tasks during which there is no desktop activity. Offline work time can be initiated, if it is enabled, by the users with the CTRL+F12 keyboard shortcut or it can be triggered by synchronized Outlook/Lotus Notes meeting requests. The inactivity triggered offline work is automatically started with a pop-up timer after the defined idle period which can be set by the "Longest inactivity during business hours". While the offline timer is on no desktop activity is documented and when it is over the user can decide to cancel this time by closing the window or to register it on a task by filling the fields of the timer pop-up. Mobile application settings The mobile settings apply for the iOS and Android apps. Here you can set up the location and call tracking features. Setting up the required fields of project and task management In the Project and task section you can define the mandatory fields of task assignment, that is when the tasks are distributed to co-workers. Other settings Other settings include the automated email sendings if you prefer to receive notifications in email too. You can also limit the vacancies of work groups by defining the maximum volume of leave requests. You can also set the default task which is automatically selected at first login and when a manually selected active task is closed. Setting group and user level access rights Here you can configure individually the access levels of the users and user groups to the different JC360 features. You can enable or disable request requirements from users to register vacation or other leave type, or to update their registered work time. Create new user groups You can create unlimited new user groups by selecting its position in the organization chart on the left and then clicking on the "New user group" icon (). Enter the name of the new user group in the pop-up window and optionally you can appoint the head of the group. Add new users Select the group to which the new user is added and then click on the "New user" icon (). Fill in the pop-up form including the access level (user, group leader or administrator). The new user can be registered with either active or inactive status as well. For active user you can opt for sending an automated email to the address given in the pop-up. The registration email contains the link where to new user can log in and change the password. If the email notification is deselected then you also have to set a password for the new user. User and user group management You can also change the settings of a user or a user group by selecting from the hierarchy and clicking on the "Edit" button () to perform the modifications on the user data sheets. The same way you can cancel the selected user or group with the "Delete" button (). You can also move multiple users or groups within the tree structure with the "Mass move" icon ()... ...or with drag-and-drop. Search and filter users You can use the search field above the hierarchy to find a user by user ID, name or the registered email. With the icon on the right () you can filter the user hierarchy by user statuses and periods.